JOB SUMMARY: Responsible for the development and management of following areas: Funds Management, General Ledger, Grant Fund Management, Federal and State Guideline compliance, Time Accounting System and oversee the Payroll Department.
JOB KNOWLEDGE Master’s degree with a major in accounting required. Five years of relevant experience required. Certified Public Accountant preferred. Experience in Texas school district accounting preferred. Working knowledge of technology with the ability to write queries from a data base, and prepare spreadsheets and create documents. Ability to perform the functions of the position with minimal supervision. Demonstrated competency in management; formal training or demonstrated competency in supervision. Ability to compose effective correspondence, prepare, and type reports. Experience in management of multiple, simultaneous tasks. Experience with compliance requirements in federal/state programs preferred. Experience with Texas Education Agency Financial Accountability System Resource Guide preferred. Knowledge and/or experience in office procedures, office machines and computerized accounting procedures. Working knowledge of state and federal funding regulations. Proficiency with standard functions within electronic applications such as MS Office (e.g., word processing, electronic spreadsheets) and e-mail. Proficiency with computers (PC’s) to include desktop management, file management and operations, and working in a network environment. Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.
Ensure the payroll and all related payments and reports are accurate and timely, including W-2s, 941s, unemployment and other regulatory reports. Ensure payroll liability accounts are accurate and reconciled. Develop and maintain efficient and updated payroll and timekeeping processes. Develop, revise, or delete procedures used in entering payroll data. Perform the duties of the Payroll Manager when the Payroll Manager is not available.
General Ledger Prepare year-end entries, close the general ledger and run the required reports for the auditors. Ensure all budgetary and grant data is entered into the general ledger in a timely manner. Ensure new project budgets are assigned and input into the general ledger and budget information sheet, accurately and timely as approval is received. Assist in month end and year end closing process. Supervise preparation of bank reconciliations. Supervise unclaimed property management. Develop, revise, or delete procedures used in entering finance data.
Funds Management Prepare all necessary schedules, notes and other documents required for the Annual Financial and Compliance Audit Report. Prepare and amend the Center’s official budget. Prepare Board Agenda items for required budget changes. Develop and maintain spreadsheets as needed for special projects. Review and establish rates to be charged by all internal service funds including building use and indirect cost rate. Provide technical assistance and training to ensure that Center and district staff members are informed about accounting and payroll requirements.
Grant Fund Management Review and approve Budget Change Requests (BCR) submitted by staff, insuring compliance with local policy and procedure as well as federal/state guidelines. Prepare and maintain grants and contracts files. Prepare closing entries for designated purpose projects/grants.
Time Accounting System (TAS) Ensure maintenance of Time and Effort records and initiate any necessary payroll adjustments. Maintain data and ensure timely posting of billable hours to the general ledger. Develop and implement changes to TAS as needed to meet the changing needs of the Center and to ensure compliance with federal/state guidelines.
Federal and State Requirements/Compliance Prepare PEIMS reports and submit in timely fashion. Prepare all federal/state financial reports in a timely and accurate manner, including monthly, quarterly and final expenditure reports as required by each grant/contract. Monitor designated purpose budget amendments for compliance with state and federal grant regulations. Provide prompt and courteous assistance to Center staff regarding budgets and guidelines. Conduct annual desk reviews of sub grantees/contractors as required. Conduct site visits, if needed, of sub grantees/contractors and document results. Assist in development and maintenance of Center procedures for compliance with federal/state guidelines. Communicate needs for system improvements for compliance requirements. Test and document results of internal compliance with federal/state guidelines and Center procedures.
Region 20 considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally-protected status. Region 20 does not discriminate in admission or access to, or treatment or employment in, its programs and activities. (Questions regarding Title IX, Section 504 of the Rehabilitation Act of 1973, and Americans with Disabilities Act should be referred to the Deputy Director, Business and Technology Services)
About Education Service Center, Region 20
non-profit educational agency
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